Richmond Rhythm Club - Constitution..
The Constitution of the Richmond Rhythm Club was adopted by the Committee Members
and dated 15 July 2020.
See the AGM page for the list of appointed Committee Members and Officers..
1. Club Name
The Richmond Rhythm Club (RRC).
2. Aims
The aims of the RRC shall be:
3. Membership
3.1 Membership is open to anyone who:
3.2 Membership will begin as soon as the necessary payment is received.
3.3 A list of all members will be kept by the nominated Committee member.
4. Equal Opportunities
The RRC will not discriminate on the grounds of gender, race, colour, ethnic or national origin, sexuality, disability, religious or political belief, marital status or age.
5. Officers and Committee
5.1 At each Annual General Meeting (AGM) the RRC shall elect a Treasurer and Chairperson and up to six further members who will constitute the Committee. The Committee shall be responsible for conducting the business of the RRC, including the setting of fees and regularly reviewing the club’s finances; the Committee will meet as necessary throughout the year.
5.2 The Committee shall;
5.3 A Committee Meeting will be quorate when four or more of the Committee are in attendance. Where on any motion or proposal there is an equality of votes the Chairperson shall have a second and casting vote.
5.4 The dates of future Committee Meetings will be publicised among members of the RRC; any member of the RRC may attend a Committee Meeting and may, at the invitation of the Chairperson, speak at the meeting, but only members of the Committee shall be able to vote.
5.5 A list of Committee members will be maintained on the RRC website and recorded on all Committee, AGM and EGM minutes.
5.6 Minutes will be recorded for each Committee Meeting, AGM and EGM and will be published on the website membership area.
5.7 The Committee shall have the power to confer Honorary Life Membership on any member of the RRC.
5.8 The Committee shall have the power to set a limit on the number of RRC members.
5.9 The Committee shall have the power between AGMs to co-opt further members of the RRC to sit on the Committee; any such co-opted member who wishes to be elected to the Committee at the next following AGM shall require to be nominated in accordance with clause 6.4
5.10 If the Committee is of the opinion that the behaviour of any member of the RRC is incompatible with the aims or proper functioning of the RRC it shall have the power to require that member to leave, or not to attend, any meeting of the RRC, whether it is an AGM, EGM, Committee Meeting or other meeting or event organised by the RRC.
6. General Meetings AGM / EGM
6.1 An AGM will be held within 12 months of the adoption of this constitution. Thereafter not more than 14 months shall elapse before each successive AGM is held. Not less than 28 days’ notice of the holding of an AGM or EGM shall be given to members.
6.2 An EGM can be called by the Committee or 10 or more members; the notice of the EGM given in accordance with clause 6.1 shall include a statement of the reasons for calling it.
6.3 At each AGM:
6.4 Officers and committee members who are standing for re-election are not required to be nominated prior to an AGM; where a member of the RRC wishes to stand for election as an officer or Committee member the member shall so notify the Chairperson not less that fourteen days prior to the date of the AGM.
6.5 An AGM or EGM will be quorate when eight or more members are present.
6.6 For the avoidance of doubt (i) an AGM or EGM may be held by video link or other electronic means and (ii) only members who have paid the annual membership fee shall be eligible to vote at an AGM or EGM.
7. Record Keeping and General Data Protection Regulation
Subject always to the requirement to comply with all relevant legislation from time to time in force, the RRC shall follow the following practices:
7.1 Contact details consisting of either a postal address or an email address will be kept allowing communication regarding RRC business.
7.2 A minimum of information will be retained.
7.3 A member’s details shall not be shared without the individual’s permission.
7.4 Relevant records will be destroyed or deleted when a person ceases to be a member.
7.5 Records of attendance at RRC meetings will be maintained for 3 years to provide an accountable financial record.
8. Amendment of Constitution
This constitution may be amended from time to time in general meeting by a two thirds majority of those present and voting.
9. Dissolution
The members of the RRC may in General Meeting resolve to dissolve the RRC, in which case all remaining money and other assets, once outstanding debts have been paid, will be donated to a registered charity or other organisation whose objects include the promotion of music education or performance or the welfare of musicians.
This constitution was adopted on 15 July 2020
1. Club Name
The Richmond Rhythm Club (RRC).
2. Aims
The aims of the RRC shall be:
- To provide an opportunity for members to listen to jazz musicians and others play and talk about music;
- To provide an audience for jazz musicians and, whenever possible, to support musical projects involving jazz musicians in the London area; and
- For members to gain a greater understanding of music and a wider knowledge of the world of jazz.
3. Membership
3.1 Membership is open to anyone who:
- supports the aims of the RRC: and
- pays an annual membership fee of £1 per calendar year.
3.2 Membership will begin as soon as the necessary payment is received.
3.3 A list of all members will be kept by the nominated Committee member.
4. Equal Opportunities
The RRC will not discriminate on the grounds of gender, race, colour, ethnic or national origin, sexuality, disability, religious or political belief, marital status or age.
5. Officers and Committee
5.1 At each Annual General Meeting (AGM) the RRC shall elect a Treasurer and Chairperson and up to six further members who will constitute the Committee. The Committee shall be responsible for conducting the business of the RRC, including the setting of fees and regularly reviewing the club’s finances; the Committee will meet as necessary throughout the year.
5.2 The Committee shall;
- arrange the programme of meetings and performances;
- be responsible for safeguarding the financial assets of the RRC and for maintaining appropriate records and accounts; and
- be responsible for maintaining the club website and communication with members.
5.3 A Committee Meeting will be quorate when four or more of the Committee are in attendance. Where on any motion or proposal there is an equality of votes the Chairperson shall have a second and casting vote.
5.4 The dates of future Committee Meetings will be publicised among members of the RRC; any member of the RRC may attend a Committee Meeting and may, at the invitation of the Chairperson, speak at the meeting, but only members of the Committee shall be able to vote.
5.5 A list of Committee members will be maintained on the RRC website and recorded on all Committee, AGM and EGM minutes.
5.6 Minutes will be recorded for each Committee Meeting, AGM and EGM and will be published on the website membership area.
5.7 The Committee shall have the power to confer Honorary Life Membership on any member of the RRC.
5.8 The Committee shall have the power to set a limit on the number of RRC members.
5.9 The Committee shall have the power between AGMs to co-opt further members of the RRC to sit on the Committee; any such co-opted member who wishes to be elected to the Committee at the next following AGM shall require to be nominated in accordance with clause 6.4
5.10 If the Committee is of the opinion that the behaviour of any member of the RRC is incompatible with the aims or proper functioning of the RRC it shall have the power to require that member to leave, or not to attend, any meeting of the RRC, whether it is an AGM, EGM, Committee Meeting or other meeting or event organised by the RRC.
6. General Meetings AGM / EGM
6.1 An AGM will be held within 12 months of the adoption of this constitution. Thereafter not more than 14 months shall elapse before each successive AGM is held. Not less than 28 days’ notice of the holding of an AGM or EGM shall be given to members.
6.2 An EGM can be called by the Committee or 10 or more members; the notice of the EGM given in accordance with clause 6.1 shall include a statement of the reasons for calling it.
6.3 At each AGM:
- a report on the previous year’s functioning of the RRC will be given by the Committee; the Treasurer will present accounts for the previous year;
- the Chairperson, Treasurer and Committee members will retire but will be eligible for re-election; and
- such other business shall be conducted as may be necessary.
6.4 Officers and committee members who are standing for re-election are not required to be nominated prior to an AGM; where a member of the RRC wishes to stand for election as an officer or Committee member the member shall so notify the Chairperson not less that fourteen days prior to the date of the AGM.
6.5 An AGM or EGM will be quorate when eight or more members are present.
6.6 For the avoidance of doubt (i) an AGM or EGM may be held by video link or other electronic means and (ii) only members who have paid the annual membership fee shall be eligible to vote at an AGM or EGM.
7. Record Keeping and General Data Protection Regulation
Subject always to the requirement to comply with all relevant legislation from time to time in force, the RRC shall follow the following practices:
7.1 Contact details consisting of either a postal address or an email address will be kept allowing communication regarding RRC business.
7.2 A minimum of information will be retained.
7.3 A member’s details shall not be shared without the individual’s permission.
7.4 Relevant records will be destroyed or deleted when a person ceases to be a member.
7.5 Records of attendance at RRC meetings will be maintained for 3 years to provide an accountable financial record.
8. Amendment of Constitution
This constitution may be amended from time to time in general meeting by a two thirds majority of those present and voting.
9. Dissolution
The members of the RRC may in General Meeting resolve to dissolve the RRC, in which case all remaining money and other assets, once outstanding debts have been paid, will be donated to a registered charity or other organisation whose objects include the promotion of music education or performance or the welfare of musicians.
This constitution was adopted on 15 July 2020